KOTY Compass Platform Terms of Service

Overview

KOTY Compass is Kids on the Yard's educational technology platform that provides AI-powered progress monitoring, session management, reporting, and educational record keeping for students, parents, educators, schools, and districts.

These Terms of Service govern the use of the Compass platform. By using Compass, you agree to these terms in addition to the applicable Kids on the Yard Terms of Service and Privacy Statement.

Compass is available in two configurations:

• Family Edition -- for parents, guardians, and students enrolled in Kids on the Yard services. See Compass Family Terms.
• Schools and Districts Edition -- for school administrators, district officials, and institutional partners. See Compass Schools and Districts Terms.

Platform Features

Compass provides the following capabilities, which may vary by edition and subscription level:

Session Management

• Session scheduling, rescheduling, and cancellation
• Attendance tracking and session logs
• Educator assignment and matching

Progress Monitoring and Reporting

• AI-powered session summaries and progress reports
• Goal tracking aligned to IEP objectives (where applicable)
• Student performance analytics and trend analysis
• Automated parent reports and educator dashboards

Record Keeping and Documentation

• Session notes and progress reports archive
• IEP documentation and compliance tracking (SPED services)
• Assessment documentation and report storage
• Attendance and progress records for homeschool state compliance
• Portfolio assembly and transcript preparation

Multi-Provider Coordination

• Shared care team dashboards for students with multiple educators
• Cross-service progress visibility (tutoring, SPED, coaching)
• Communication tools between educators, parents, and care team

Digital Document Vault

• Secure storage for educational records, assessments, and reports
• Parent and educator access controls
• Document sharing with schools and districts (with consent)
• Retention and deletion in accordance with the Data Retention Policy

AI Processing Disclosure

Compass uses artificial intelligence to process educational data. This section describes what AI does and does not do within the platform.

What AI does in Compass

• Session summaries: AI generates written summaries of tutoring and coaching sessions based on educator notes, session recordings (where consented), and activity logs.
• Progress reports: AI analyzes session data over time to identify trends, strengths, and areas for improvement.
• Goal tracking: AI compares session activity against IEP goals or parent-defined objectives and reports progress.
• Recommendations: AI may suggest scheduling adjustments, resource materials, or focus areas based on student progress patterns.

What AI does NOT do in Compass

• AI does not make educational placement decisions (IEP team decisions remain with humans).
• AI does not determine eligibility for services or programs.
• AI does not replace educator judgment -- all AI outputs are advisory and subject to educator and parent review.
• AI does not autonomously contact students, parents, or schools.
• AI does not share data outside of Compass without explicit consent.

Human Oversight and Review

AI-generated outputs in Compass may be subject to human review depending on your service plan:

• Plans with human review included: A designated Kids on the Yard staff member (educator, care team member, or clinical supervisor, depending on service type) reviews AI-generated assessments, progress reports, and recommendations before they are delivered. The final record reflects the human-reviewed version.
• Plans without human review included: AI-generated outputs are delivered directly. Human review is available as an add-on service for an additional fee. Contact the care team for pricing.
• Plans with human review as an add-on: Some plans offer human review as an optional paid upgrade. When enrolled, the review process follows the same standards as plans with review included.

Regardless of plan type:

• Override authority: Authorized staff may modify, correct, supplement, or overwrite any AI-generated output at any time when review is performed.
• Educator annotations: Educators may add notes, corrections, or context to any AI-generated summary or report. These annotations become part of the official record.
• Dispute process: If a parent, student, or school disagrees with an AI-generated output, they may request a review (included in some plans, available for a fee on others) by a supervisor or qualified specialist. See the applicable Family Terms or Schools and Districts Terms for the correction and dispute process.
• Accountability: Kids on the Yard, not the AI, is responsible for the accuracy of all outputs delivered through Compass. AI is a tool that assists staff -- it does not replace professional judgment or accountability.
• Unreviewed outputs disclaimer: AI-generated outputs that have not undergone human review are clearly labeled as "AI-generated -- not reviewed by staff" within the platform. Parents, educators, and schools should treat unreviewed outputs as preliminary and advisory.

AI Model and Data Usage

• Compass uses third-party AI models (including but not limited to Anthropic Claude and Google Gemini) to process educational data.
• Student data is NOT used to train AI models. Kids on the Yard contractually prohibits its AI providers from using Compass data for model training.
• AI processing occurs in the United States under United States and Florida law.
• All AI-generated outputs are stored as part of the student's educational record and are subject to the same retention, access, and deletion rights as other records.
• For detailed information about AI usage across all Kids on the Yard services, see the AI Disclosure Policy.

Data Ownership

• Family Edition: Parents and students own their personal data and educational records. Kids on the Yard processes this data as a service provider under the terms of the Privacy Statement.
• Schools and Districts Edition: The school or district owns all education records provided to or generated through Compass under the school contract. Kids on the Yard processes this data as a "school official" under FERPA (20 U.S.C. Section 1232g). See Compass Schools and Districts Terms for the full data processing agreement.

Billing and Pricing

Compass features are available at multiple tiers. Some features may be included in a base subscription; others require an upgraded plan or add-on enrollment with separate billing:

• Base Compass features (included with applicable subscriptions): session scheduling, attendance tracking, basic progress notes, educator assignment.
• Enhanced Compass features (may require plan upgrade or add-on): AI-powered session summaries, automated progress reports, goal tracking, analytics dashboards, digital document vault.
• Specialist Compass features (may require additional payment): formal assessments and evaluations, IEP compliance documentation, clinical review and oversight, transition planning, assessment report preparation.

Specific pricing for each feature tier is published on the applicable service page or provided by the care team before enrollment. All Compass add-on fees appear as separate line items on invoices and require explicit opt-in. See the Add-On Services section of the Refund and Cancellation Policy for general billing terms.

Kids on the Yard reserves the right to adjust Compass pricing and feature availability. If pricing changes affect your current plan, you will receive at least 30 days advance notice and may cancel per the Price Increase and Cancellation Rights provisions.

Availability

Compass is available to all Kids on the Yard subscribers. Online Compass features are available worldwide. Features that depend on in-person services (e.g., in-person session tracking) are available nationwide across the United States only.

Contact

For questions about the Compass platform:

• General: [email protected]
• Privacy and data: [email protected]
• Technical support: [email protected]
• Phone: +1 786-382-2000

Governing Law

These Compass Platform Terms of Service are governed by the laws of the State of Florida, United States, without regard to conflict of law principles. Any legal action or proceeding arising under these terms shall be brought exclusively in the federal or state courts located in Miami-Dade County, Florida.