COPPA Parental Consent Procedures

Effective Date: March 19, 2026

Overview

The Children's Online Privacy Protection Act (COPPA) requires that operators of websites and online services directed to children under 13, or that have actual knowledge that they are collecting personal information from children under 13, obtain verifiable parental consent before collecting, using, or disclosing such information.

Kids on the Yard is committed to protecting children's privacy and complying fully with COPPA requirements.

When Parental Consent Is Required

Services Involving Children Under 13

Parental consent is required when:

• A child under 13 will use any Kids on the Yard online service
• We collect personal information from a child under 13
• A parent enrolls a child under 13 in tutoring, coaching, or educational services
• A child under 13 will participate in video sessions, online classes, or interactive features

Information That Triggers COPPA

Personal information under COPPA includes:

• Full name
• Home or physical address
• Email address
• Telephone number
• Social Security number
• Photo, video, or audio file containing a child's image or voice
• Geolocation information
• Persistent identifiers (cookies, IP addresses) when used for behavioral targeting
• Any other information that permits physical or online contact

Verifiable Parental Consent Methods

Kids on the Yard uses two FTC-approved methods to obtain verifiable parental consent at the time of enrollment:

Method 1: Electronic Signature on Enrollment Agreement (Primary Method)

When a parent or legal guardian enrolls a child under 13 in Kids on the Yard services:

1. The enrollment flow presents a COPPA-compliant parental consent form within the digital enrollment agreement
2. The parent reviews the disclosures: what personal information is collected, how it is used, whether it is shared, and parental rights
3. The parent provides an electronic signature consenting to collection
4. Kids on the Yard records the signed consent with a timestamp, IP address, and the consenting parent's identity
5. This method is recognized under 16 CFR Section 312.5(b) as a verifiable parental consent method

Method 2: Credit or Debit Card Verification via Stripe (Payment Method)

In conjunction with paid enrollment:

1. The parent provides credit or debit card information through Kids on the Yard's payment processor (Stripe)
2. Stripe processes a transaction that provides notification to the cardholder of record
3. The transaction confirms that the person providing consent has access to a payment instrument tied to the parent of record
4. This method is recognized under 16 CFR Section 312.5(b)(2) as a verifiable parental consent method when the transaction provides cardholder notification

Both methods are documented and retained for the period specified in the Data Retention Policy.

Consent Form Contents

Our parental consent form includes:

Required Disclosures

• Operator Information: Kids on the Yard contact details
• Information Collected: Types of personal information we collect
• Purpose of Collection: How information will be used
• Disclosure Practices: Whether information is shared with third parties
• Parental Rights: Right to review, delete, and refuse further collection

Consent Provisions

• I am the parent or legal guardian of the child named below
• I consent to the collection of my child's personal information as described
• I understand I may revoke consent at any time
• I have read and agree to the Privacy Policy

Required Information

• Parent/Guardian full legal name
• Relationship to child
• Child's full name and date of birth
• Parent contact information (email, phone)
• Signature and date

Consent Process Timeline

Parental Rights Under COPPA

Right to Review

Parents may request to review personal information collected from their child by:

• Emailing [email protected]
• Calling +1 786-382-2000
• Submitting a request through the parent portal

We will verify identity before providing information and respond within 30 days.

Right to Deletion

Parents may request deletion of their child's personal information:

• Submit written request via email or mail
• Specify information to be deleted
• Deletion completed within 30 days
• Confirmation provided upon completion

Right to Refuse Further Collection

Parents may:

• Revoke consent at any time
• Request we stop collecting information from their child
• Request termination of their child's account
• Opt-out of specific data uses while maintaining essential services

Internal Consent Verification Procedures

Verification Steps

1. Receipt Confirmation: Log consent receipt with timestamp
2. Completeness Check: Verify all required fields completed
3. Signature Verification: Confirm signature present and legible
4. Identity Match: Verify parent name matches account records
5. Age Verification: Confirm child's age from documentation
6. Record Creation: Create verified consent record in system

Consent Record Retention

• Active Accounts: Consent records retained for account duration
• Post-Termination: Retained according to the tiered retention schedule in our Data Retention Policy. Routine consent records are retained for 3 years after account closure. Consent records linked to an incident, complaint, or mandated reporter matter follow the longer retention tiers (age 25 or age 40).
• Audit Trail: All consent modifications logged with timestamps
• Secure Storage: Records stored in encrypted, access-controlled systems

Special Considerations

School-Based Services

When providing services through schools:

• Schools may consent on behalf of parents for educational purposes only
• School consent limited to school-related educational activities
• Direct parental consent required for any non-educational use
• Parents retain all COPPA rights regardless of school consent

Multi-Child Families

• Separate consent required for each child under 13
• Family account holders may provide consent for all children
• Each child's consent must be individually documented

Consent Updates

Consent must be re-obtained when:

• Material changes to privacy practices occur
• New categories of information collected
• New uses of information implemented
• Significant changes to third-party sharing

Non-Compliance Consequences

Internal Consequences

Failure to obtain proper consent results in:

• Immediate suspension of data collection for that child
• Deletion of any improperly collected information
• Internal investigation and corrective action
• Staff retraining on COPPA requirements

Regulatory Consequences

COPPA violations may result in:

• FTC enforcement actions
• Civil penalties per violation, adjusted annually by the FTC for inflation under 16 CFR Part 1. See the FTC's current civil penalty inflation adjustments at https://www.ftc.gov/enforcement/penalty-inflation-adjustments for the current amount.
• State attorney general enforcement
• Private litigation in some jurisdictions

Contact Information

For COPPA-related questions or to exercise parental rights:

Privacy & COPPA Compliance Team Kids on the Yard Limitless Virtue LLC 9701 NE 2nd Ave, Suite #1069 Miami Shores, Florida 33138 U.S.A

Related Policies

• Privacy Policy - Complete privacy practices
• Age Requirements - Age-related policies
• Child Protection Hub - Child safety overview
• AI Disclosure - AI transparency practices

This COPPA Parental Consent Procedures document is part of Kids on the Yard's commitment to children's privacy and safety.