School Solutions Terms

Overview

This section outlines the terms of service for Kids on the Yard school partnership programs and institutional educational solutions. These terms apply to services provided in collaboration with schools, districts, and educational institutions.

Available School Solutions

In-Person School Programs

Specialized programs designed for implementation within school settings.

Placement Programs

Comprehensive educational placement and support programs for students with special needs.

• Placement Program Terms

Partnership Types

Direct School Partnerships

• District Contracts: Formal agreements with school districts
• Individual School Partnerships: Agreements with specific educational institutions
• Charter School Programs: Specialized programs for charter school environments
• Private School Collaborations: Partnerships with private educational institutions

Service Integration Models

• Pull-Out Services: Students receive services outside the regular classroom
• Push-In Services: Support provided within the existing classroom environment
• Hybrid Models: Combination of pull-out and push-in services
• After-School Programs: Services provided during extended school hours

Service Delivery Framework

Professional Standards

• All school-based services maintain highest professional standards
• Compliance with federal and state educational regulations
• Adherence to school district policies and procedures
• Integration with existing educational frameworks

Collaboration Requirements

• IEP Integration: Services align with Individualized Education Programs
• 504 Plan Compliance: Support for students with 504 accommodation plans
• Teacher Collaboration: Ongoing communication with classroom teachers
• Administrative Coordination: Regular coordination with school administration

Documentation and Reporting

• Progress Monitoring: Regular assessment and documentation of student progress
• Data Collection: Systematic collection of educational and behavioral data
• Report Generation: Comprehensive reporting to schools and families
• Compliance Documentation: Maintenance of all required educational records

Implementation Process

Initial Assessment Phase

1. Needs Analysis: Comprehensive assessment of school and student needs
2. Program Design: Development of customized service delivery models
3. Staff Assignment: Selection and assignment of qualified personnel
4. Timeline Development: Creation of implementation and service timelines

Onboarding and Training

• Staff Orientation: Introduction to school policies and procedures
• System Integration: Training on school-specific systems and protocols
• Collaborative Planning: Joint planning sessions with school personnel
• Resource Allocation: Coordination of necessary materials and resources

Ongoing Service Delivery

• Service Implementation: Delivery of agreed-upon educational services
• Progress Monitoring: Regular assessment and adjustment of services
• Communication Protocols: Maintained communication with all stakeholders
• Quality Assurance: Ongoing monitoring of service quality and effectiveness

Compliance and Standards

Educational Compliance

• IDEA Compliance: Adherence to Individuals with Disabilities Education Act
• Section 504 Compliance: Compliance with Section 504 of the Rehabilitation Act
• FERPA Compliance: Protection of student educational records
• State Regulations: Compliance with applicable state educational regulations

Professional Standards

• Certification Requirements: All staff maintain required professional certifications
• Background Checks: Comprehensive background screening for all personnel
• Ongoing Training: Continuous professional development and training
• Ethics Standards: Adherence to professional ethical guidelines

Safety and Security

• School Safety Protocols: Compliance with all school safety procedures
• Emergency Procedures: Knowledge and implementation of emergency protocols
• Confidentiality: Strict maintenance of student and family confidentiality
• Incident Reporting: Proper reporting of any incidents or concerns

Financial Terms

Contract Structure

• Service Agreements: Formal contracts outlining services and expectations
• Payment Terms: Clearly defined payment schedules and terms
• Budget Management: Responsible management of allocated resources
• Cost Transparency: Clear documentation of all service-related costs

Billing and Payment

• Invoicing Procedures: Regular and accurate invoicing of services provided
• Payment Processing: Efficient processing of payments and financial transactions
• Financial Reporting: Comprehensive reporting of financial activities
• Audit Compliance: Cooperation with financial audits and reviews

Quality Assurance

Service Monitoring

• Performance Metrics: Establishment and monitoring of key performance indicators
• Student Outcomes: Regular assessment of student progress and outcomes
• Stakeholder Feedback: Collection and analysis of feedback from all stakeholders
• Continuous Improvement: Ongoing refinement and improvement of services

Professional Development

• Staff Training: Regular training and professional development opportunities
• Best Practices: Implementation of evidence-based practices and interventions
• Innovation: Incorporation of new and innovative educational approaches
• Collaboration: Promotion of collaborative practices and teamwork

Termination and Transition

Contract Termination

• Notice Requirements: Adequate notice for contract termination
• Transition Planning: Comprehensive planning for service transitions
• Documentation Transfer: Proper transfer of student records and documentation
• Continuity of Services: Efforts to maintain continuity of student services

FERPA School Official Under Contract Framework

When Kids on the Yard provides services under a contract with a school or school district that receives federal funding, Kids on the Yard is bound by the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. Section 1232g and 34 CFR Part 99, as a "school official with legitimate educational interest" under 34 CFR Section 99.31(a)(1)(i)(B). Kids on the Yard satisfies all four required criteria of that regulation:

1. Performs an institutional service or function for which the contracting school would otherwise use its own employees;
2. Is under the direct control of the contracting school with respect to the use and maintenance of education records;
3. Uses education records only for the authorized purposes described in the school district contract; and
4. Does not redisclose personally identifiable information from education records to any other party without the school's authorization or as otherwise permitted under FERPA.

For records received from or generated under a school district contract, FERPA is a binding legal obligation of Kids on the Yard, not a voluntary commitment. Kids on the Yard also complies with applicable state student data privacy laws, including:

• California: Student Online Personal Information Protection Act (SOPIPA), Cal. Bus. & Prof. Code Section 22584
• Florida: Fla. Stat. Section 1002.222 (Student records)
• New Jersey: N.J.S.A. 18A:36-35 (Student records)
• Montana and South Carolina: applicable state student data privacy provisions

For families who engage Kids on the Yard directly (parent-paid services not contracted by a school district), FERPA does not apply directly to Kids on the Yard, and student information is governed by the Kids on the Yard Privacy Statement instead.

In-Person Safety and Child Protection

Kids on the Yard maintains strict in-person service rules to protect students, families, and educators. These rules apply to all in-person services without exception.

No Transportation of Students

Kids on the Yard educators NEVER transport students by any means, including private vehicle, public transit, walking, or any other method. This rule applies in all circumstances, including:

• Walking a student home from school
• Walking a student to or from a session location
• Driving a student between locations
• Accompanying a student in any form of transportation

In a medical emergency, Kids on the Yard educators call 911 and remain with the student until emergency services or a parent/guardian arrives. Educators do not transport students even in emergency situations.

Two-Adult Rule

In-person sessions are not conducted in true one-on-one isolation. A second responsible adult (a parent, legal guardian, school staff member, Kids on the Yard staff member, or other approved adult) must be present in the home, school, facility, or public space where the session occurs. The two-adult rule protects both students and educators from misunderstanding and risk.

Parent or Guardian Present in Home

For in-person sessions delivered in the student's home, a parent or legal guardian (or another responsible adult designated in writing by the parent) must be present in the home and reachable for the entire duration of the session. Kids on the Yard educators are instructed to end the session and notify the Care Team if no parent or designated adult is present.

Background Screening (Checkr)

All Kids on the Yard educators who provide in-person services undergo background screening through Checkr, a professional third-party background screening provider, including:

• National and state criminal background checks
• Sex offender registry checks
• Continuous monitoring with periodic re-verification
• A tiered disqualification framework with a child-safety overlay

For California in-home services, Kids on the Yard educators must be enrolled in the California TrustLine Registry (operated by the California Department of Social Services) before the educator may provide services in a client's home. For school-contracted services in California and other jurisdictions that require fingerprinting, Live Scan fingerprinting is performed per the contracting school district's requirements at no cost to the educator.

Mandated Reporters

All Kids on the Yard educators who work with minors are mandated reporters of suspected child abuse or neglect under the laws of the states where Kids on the Yard operates:

When a Kids on the Yard educator has reasonable cause to suspect that a child has been abused or neglected, the educator is legally required to report the suspicion to the appropriate state child welfare agency or law enforcement, regardless of any general confidentiality obligation owed to the family.

30-Day Cancellation with Reduction-Then-Cancellation Protection

Subscription cancellations require a minimum of 30 days written notice. A request to reduce, downgrade, pause, or modify service hours does NOT reset, restart, or shift the 30-day cancellation notice window. The 30-day notice runs from the date Kids on the Yard receives the written cancellation request, regardless of any prior plan modification. See the Refund Policy for the full Reduction-Then-Cancellation Protection clause.

In-Person Service Area (United States Only)

Kids on the Yard provides in-person services nationwide across the United States only. Availability at any specific address is determined at the ZIP-code level based on current staff capacity and scheduling, which changes frequently; contact [email protected] to confirm whether a particular in-person service is available at your location. Kids on the Yard does not offer in-person services outside the United States; international customers may access Kids on the Yard online services, which are available worldwide.

Contact Information

For questions about school solutions:

• School Partnerships: [email protected]
• Contract Services: [email protected]
• General Inquiries: [email protected]
• Phone: +1 786-382-2000

Related Policies

• Terms of Service Overview
• In-Person Services Terms
• Privacy Policy
• Child Protection Policies
• General Policies

These terms are part of the overall Kids on the Yard Terms of Service and are subject to the general terms and conditions outlined in our main service agreement.